HIRING: Community Engagement Officer

November 15, 2021

First review of applications will be November 30. Interested parties should send resume and cover letter to [email protected] You can view a printable pdf of this job description HERE.

Reports to:

Executive Director 

Schedule:

25-30 hours per week at $15 per hour ($18,750 per year – 50 week year) Must be able to work a flexible schedule to include daytime, evening, and weekend hours. Must be comfortable with MS Office, Google Drive. 

Overview: 

Candidate must believe in the value of the arts in the Spearfish community and the importance of the Matthews Opera House as a cornerstone of community life. Candidate must be high energy, outgoing, and comfortable conversing with a broad range of artists, patrons, business leaders and community visitors about all aspects of the arts center and its operations. Must have a mature demeanor and represent the Matthews in a professional manner. Good writing, spelling, budgeting, and organizational skills are required. Must also have a creative spirit and enjoy the arts. 

The Community Engagement Officer will regularly work on: 

  • Outreach projects, residencies, and events 
  • Recruitment, development and maintenance of organizational sponsorships and donors
  • Recruitment, development and training of volunteers 
  • Front of House events management 
  • Administration of Festival in the Park 

Summary: 

  • Develop and sustain positive relationships with community businesses, sponsors, donors, volunteers, patrons and visitors 
  • Responsible for fostering, maintaining, and organizing arts outreach within the various sectors of the community including public schools, social service agencies, foundations , and other community organizations 
    • Identifies and develops relationships with organizations that will potentially benefit from direct arts outreach 
    • Coordinates residencies using local and touring artists including location scheduling, artist communications, staffing, equipment/supplies delivery, hospitality, educational materials, and publicity 
    • Develops and delivers community arts projects that connect connect the local community to the arts 
    • Actively identifies populations of underserved individuals and determines courses of action to incorporate those populations into our outreach efforts 
    • Develops and manages budgets for outreach programs to ensure grant compliance and financial oversight of spending 
    • Evaluates the effectiveness of programs; completes required grant evaluations 
    • Develops relationships with local and regional artist educators to support art workshops and creative opportunities – both paid and free – for community members of all ages 
    • Coordinate with other staff members to create annual calendar of arts classes, community arts shows, and free arts programs at the arts center 
    • Maintains an active database of qualified local artists to lead art classes and workshops 
    • Working with the Marketing Manager, create publicity and marketing campaigns to ensure patron participation and to meet revenue targets 
    • Coordinates speakers and logistics for the Bellman Brownbag Series (once a month during the school year), and makeSPACE Author Talks (once a month during the school year) 
    • Coordinates staffing, supply purchases, and set-up for classes and workshops 
    • Develops programming, and coordinates staffing, volunteers, scheduling, and supply orders for the Big Read program (every other year) 
  • Responsible for donor and sponsor recruitment, development and record maintenance
    • Actively recruits new sponsors through local businesses, foundations, and community groups 
    • Actively grows and maintain current donor levels 
      • Identifies and develops relationships with individual donors, foundations, and business sponsors to financially support the Matthews through cash support or in-kind donations 
  • Responsible for nurturing and growing the volunteer base of the arts center to support delivery of outstanding arts opportunities and events in our community 
    • Actively recruits new volunteers through local businesses and community groups
    • Manages the volunteer database ensuring that the information is accurate and timely 
    • Works with the Marketing Manager to promote volunteerism through social media, PR outlets, and events 
    • Works with individual volunteers to identify opportunities for engagement that are meaningful and fulfilling to them 
    • Trains and schedules volunteers for events 
      • Develops an active appreciation program for dedicated volunteers 
  • Manages all events including musical performances, community theatre performances, film festivals 
    • Schedules volunteers 
      • Directs volunteers to ensure patron satisfaction and smooth event operations including set-up, box office, ushering, and cash handling 
    • Greets and assists event patrons 
    • Ensures closing procedures are completed and facilities are secured at the end of events 
  • Administers the annual Festival in the Park event 
    • Recruiting vendors and managing records 
    • Managing entertainment, food vendor, children’s activities and beer garden coordinators 
    • Scheduling of events 
    • Training of volunteers 
    • Overseeing budget and managing revenue and expense targets 
    • Strategically looking at expense and income to guarantee a profitable event 
    • Working the festival and managing all details for the three days the event takes place
    • Working with the Marketing Manager to promote the event on various festival listing websites 
      • Coordinating administrative work around vendor records and files 
    • Assigning booths and sending acceptance/rejection letters 
      • Gathering and coordinating materials and equipment necessary for festival 
    • Working with City on details around parking and park usage 
    • Marking of booth spaces in park and general problem solving around vendor booth coordination 
    • Coordinating material transport 
    • Coordinating with individuals responsible for food vendor and beer garden set-up
    • Preparing all payments and invoices after the festival in preparation for fiscal year close 
  • Supports overall activities at the arts center including staffing, ticket purchases and POS sales.

Physical Requirements:

  • Candidate must be able to lift up to 50 pounds, be comfortable climbing ladders, negotiate gallery basement stairs, move tables and theatre chairs, and stand/walk for an extended period of time outside 
  • Candidate must have access to reliable transportation for off-site residencies and events

Qualifications:

  • Ideally, candidate will have experience in planning and leading events or programs that involve multiple age groups and abilities. Must demonstrate ability to think creatively in program, sponsorship and volunteer development 
  • Undergraduate degree with a record of academic achievement is preferred; extensive work experience in related fields may be substituted for a degree

Our Sponsors

KEVN Black Hills Fox
Holiday Inn
Black Hills Pioneer
  • Spearfish Motors
  • South Dakota Arts Council
  • Prairie Hills Transit
  • TDG
  • Wolff's Plumbing & Heating
  • Killian's Food & Drink
  • Spearfish
  • Real Estate Center of Spearfish
  • Great Western Bank
  • DeSmet and Biggs, LLP
  • Lucky's 13 Pub
  • Mitchell's Barber Shop